Executive Assistant

Talent Insider is an upcoming HR Consultancy Service, founded in 2021. Our clients have been some of the leading brands in Indonesia, and this service continues to expand.

Registered in Singapore & Indonesia, we can assist with your growth plans and strategies, and continue to expand our regional presence with strong regional partners to assist our client in recruitment and branding strategy.

• Manage Incoming And Outgoing Communication On Behalf Of The Executive, Including Emails, Phone Calls, And Written Correspondence. Draft And Prepare Documents, Reports, Presentations, And Other Materials As Needed.
• Prepare Meeting Agendas, Attend Meetings, Take Minutes, And Distribute Follow-up Materials. Coordinate Logistics For Meetings, Conferences, And Events, Including Arranging Venues, Catering, And Audio-visual Equipment.
• Maintain And Coordinate The Executive's Calendar, Schedule Meetings, Appointments, And Travel Arrangements. Prioritize And Organize Meetings To Ensure Efficient Use Of The Executive's Time.
• Organize And Maintain Confidential Files, Records, And Documents.
• Coordinate Travel Arrangements, Including Flights, Accommodations, And Ground Transportation. Prepare Travel Itineraries, Etc.,
• Build And Maintain Positive Relationships With Internal And External Stakeholders, Including Clients, Partners, And Employees. Serve As A Liaison Between The Executive And Other Team Members Or Departments.
• Build And Maintain Positive Relationships With Internal And External Stakeholders, Including Clients, Partners, And Employees. Serve As A Liaison Between The Executive And Other Team Members Or Departments.

• At least 5 years' experience as executive assistant.
• Bachelor's degree in business or related disciplines.
• Must be fluent in both oral and written Japanese (N1 or N2) and English language.
• Must have excellent interpersonal skills and positive attitude.
• Must be adaptable, independent self-starter and fast learner to cope with the fast-paced environment.
• Must be able to multitask, must be detail oriented.
• Must be well-versed in translation and interpretation of Japanese language to business English (vice versa)
• Must have an experience in working with different nationalities